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About

Close/Open 2024-2025

This page is designed to help Commonwealth of Massachusetts departments navigate the closing and opening of each Fiscal Year.

Dates for the Close/Open 2024-2025 cycle are now published. Please note that all dates are subject to change.

Resources on this page include:

 

Latest Announcements

Close/Open 2024-2025
June 12, 2024

Encumbrance processing when two fiscal year are open

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Close/Open 2024-2025
June 12, 2024

Encumbrance (Contract) Roll Update

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Close/Open 2024-2025
May 4, 2024

Ask Me Anything Sessions with the Ledger Unit

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Download Calendar

Close/Open Meeting Week Videos and Slides

Kickoff Meeting

May 6, 2024

VIEW SLIDES
WATCH VIDEO
Encumbrance Management

May 7, 2024

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WATCH VIDEO
Vendor Customer Management

May 7, 2024

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WATCH VIDEO
Risk Management: New Internal Control Certification (ICC) and Key Risk Reminders

May 7, 2024

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WATCH VIDEO
Payments Meeting

May 8, 2024

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WATCH VIDEO
Payroll Meeting

May 8, 2024

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WATCH VIDEO
Federal Grants and Budgets

May 8, 2024

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WATCH VIDEO
Non-Tax Revenue

May 9, 2024

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WATCH VIDEO
Financial Reporting

May 9, 2024

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WATCH VIDEO

Enroll Now! Close/Open Boot Camps and Drop-In Sessions

Boot Camp - Encumbrances: A&F Year-End Encumbrance Deadline
WATCH IN CTR LMS
Boot Camp - Higher Ed Encumbrances and ISAs
WATCH IN CTR LMS
Drop-In Session - For Departments who have received ARPA Funding
WATCH IN CTR LMS
Boot Camp - ISA Processing
WATCH IN CTR LMS
Boot Camp - Encumbrances Roll/Lapse
WATCH IN CTR LMS
Boot Camp - Managing Federal Grants during Close/Open

Monday, June 3 | 10:00am - 11:15am

WATCH I CTR LMS
Boot Camp - SWCAP, Fringe & Indirect Overview

Tuesday, June 11 | 1:00pm – 2:15pm

WATCH IN CTR LMS
Boot Camp - Closing & Opening DynaCash

Thursday, June 13 | 10:00am - 11:00am

WATCH IN CTR LMS
Boot Camp - Unlock How to Effectively Manage Your Summary Receivables in MMARS

Wednesday, July 31 | 10:00am -11:00am

ENROLL

Updated Job Aids

The following Close/Open job aids have been freshly updated for the 2024-2025 season. We will continue to refresh job aids and announce them here as they are updated for 2024-2025.

Processing Encumbrances During the Executive Office for Administration and Finance (A&F) Year End Rule

Updated 4/10/2024

VIEW IN POWERDMS
Processing Encumbrances During the Closing Fiscal Year Accounts Payable Period (July to August)

Updated 4/10/2024

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Interdepartmental Service Agreement (ISA) Processing

Updated 4/10/2024

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Encumbrance Management: Opening Contract Roll, Closing Contract Roll, and Lapse

Updated 4/10/2024

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Late Submission of Invoices and Liquidation of Payments

Updated 4/3/2024

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Year-End Processing of Final Payment Requests

Updated 4/3/2024

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Coding Payment Requests During Accounts Payable Period

Updated 4/3/2024

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Payroll Hold Documents - Correcting Duplicate Lines

Updated 3/28/2024

VIEW IN POWERDMS
Closing Advances

Updated 3/28/2024

VIEW IN POWERDMS
Create a Position Rule (PAUTH-POAA)

Updated 3/20/2024

VIEW IN POWERDMS
Create a Payroll Hold (PH)

Updated 3/20/2024

VIEW IN POWERDMS
View/Modify Processed Labor Adjustment (PRADJ)

Updated 3/20/2024

VIEW IN POWERDMS

Questions about Close/Open?

Visit the CTR Solution Desk ServiceNow portal to search for help. Or, you can log a ticket and receive a response within 24-48 hours.

New for 2024-2025: search for relevant job aids and policies on the CTR Solution Desk ServiceNow portal! Watch the video to learn how.

Close/Open Look Aheads

July 8, 2024
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July 1, 2024
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June 24, 2024
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June 17, 2024
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June 10, 2024
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June 3, 2024
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May 28, 2024
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May 20, 2024
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May 13, 2024
View Close/Open Look Ahead
May 6, 2024
View Close/Open Look Ahead
April 29, 2024
View Close/Open Look Ahead
April 22, 2024
View Close/Open Look Ahead

Related Content

CTR Statewide Learning

CTR's home for Statewide Learning, including enrollment in Close/Open Boot Camps. Create a CTR Learning Management System account.

CTR Statewide Learning

PowerDMS

View Job Aids and other resource documents, including those relating to Close/Open processes.

OPEN POWERDMS

CTR Solution Desk

The Office of the Comptroller Solution Desk offers technical assistance and resources for the statewide accounting system (MMARS), Labor Cost Management (LCM), the CTR Learning Management System, PowerDMS, and DocuSign for CTR forms.

VISIT PAGE